Managing Payment Inflows and Outflows

Use Payments to record money coming in or going out against a party and payment account, separate from ringing a new sale.

Before you start

• Know the party (customer, staff, or supplier) and the amount.
• Know which payment mode or account to use.

Open Payments

1. Open Finance > Payments.
2. Filter with TXN Date, Type, Status, Entry Date, and Entry By.
3. Read cards such as Payments Per Day, Total Payments, Payments In Today, Payments Out Today, and Most Used.
4. Review table columns TXN No, Parties, PMT Mode, TXN Amount, Type (for example Payment In), and Entry Date.

Record Payment In

1. Select Payment In. The Payment In form opens.
2. Enter Amount in Rs (required).
3. Under Party, choose Customer, Staff, or Supplier, then select the party.
4. Under Payment Mode & Account, select the account (for example Card, Cash, or a bank account).
5. Optionally fill Remarks and Reference, set Date, then select Save Payment In.

Record Payment Out

1. Select Payment Out. The Payment Out form opens.
2. Enter Amount, choose the Party, and select Payment Mode & Account.
3. Optionally add Remarks, Reference, Date, and a Photo.
4. Select Save Payment Out. Use Reset to clear the form.

What happens next

Payment In and Payment Out update daybook receipts and payments columns, and they feed party balances in reports.

Related guides

• Recording Operating Expenses
• Managing Cash and Bank Accounts
• Managing Active Day Books and History
• Generating Financial and Tax Reports