Managing Active Day Books and History

The Day Book shows receipts and payments by payment account for the period you select. Use Active Daybook while the day is open, then Daybook History when you need past closes.

Before you start

• Know which payment accounts you use (for example Bank Account, Counter, or digital wallets shown as columns).
• Close only when sales and payments for that day are complete.

Open the active daybook

1. Open Finance > Day Book.
2. Stay on the Active Daybook tab (highlighted in red when selected).
3. Set the date range with From and To at the top.

Read receipts and payments

The grid lists PMT Accounts as columns. Rows are grouped into:

• Receipts - Net Sales, Purchase Return, Payment In, Income, Balance T/F (IN), then Total Receipts [A].
• Payments - Purchase, Sales Return, Payment Out, Expenses, Balance T/F (OUT), then Total Payments [B].

Sales Summary and closing the day

1. Select Sales Summary when you need a sales-focused view for the same period.
2. When the day is finished, select Close the day.
3. Open the Daybook History tab later to review closed days.

What happens next

After closing, keep filtering the full ledger on Searching and Filtering Transactions and run statements from Generating Financial and Tax Reports.

Related guides

• Viewing the Finance Dashboard
• Searching and Filtering Transactions
• Managing Payment Inflows and Outflows
• Performing Balance Transfers